Everything your club gets with Tracklife.
One tool for the whole program: coaches, athletes, and families. Import your roster and meet results once, and Tracklife turns them into living progress pages, leaderboards, practice tools, team communication, and an AI assistant that actually knows your data. Here's the complete menu.
Start a pilot → Back to overview
Would you rather watch than read? Most sections below link straight into the demo library. It is private, so you will be asked for access first.
Roster & athlete management
8 features
Your roster is the single source of truth.
Set up your athletes once, and every meet, mark, and note attaches to the right person automatically. No duplicate profiles, no parallel spreadsheets.
Watch: Day one
One-click roster import
Drop in a CSV of names, sex, birth years, schools, clubs, and USATF numbers. A live preview shows exactly which rows will be created versus updated before you commit anything.
Add & edit athletes by hand
Add a late signup or fix a birth year in seconds, without re-importing the whole roster.
Roster-first matching
When you import a meet, every result is matched to a real athlete on your roster by name, age, and team, so a truncated name or a team change never creates a phantom duplicate.
Full-roster sync mode
Import a fresh roster CSV and have athletes no longer on the list cleanly retired in one pass. It's owner-gated, so it never happens by accident.
Athlete profile pages
Each athlete gets a header with their teams, seasons, events contested, and lifetime mark count: the front page of their season.
Auto-written scouting bios
Tracklife drafts a short, factual scouting-report bio for each athlete from their real marks: a polished profile blurb you didn't have to write.
Departed-athlete recovery
Removing an athlete is a soft delete with a recovery window: restore them with their full history intact, or purge permanently when you're sure.
Sortable improvement view
See the roster ranked by who's improving the most, surfacing the quiet gains you'd otherwise miss, like the 400m runner shaving a tenth a meet.
Meet results & imports
11 features
Get a whole meet in, in under a minute.
Results go in two ways (paste the meet text or drop a CSV), and Tracklife handles the messy parts: field marks, wind readings, divisions, and duplicate detection.
Watch: Import a meet
Paste-to-import
Copy a meet's results straight from athletic.net or MileSplit and paste them in. Tracklife parses the flat text into clean, matched results.
Per-meet CSV upload
Prefer a file? Upload a meet CSV and it self-fills the meet name, date, and city. No retyping.
Preview before you commit
Every import shows a tiered preview (confident matches, ambiguous ones, and possible duplicates), so nothing lands in your data until you say so.
Smart mark normalization
Track times, field distances, and even inverted field-event encodings are all normalized correctly, with wind readings stripped and non-marks (DNS, FOUL) handled cleanly.
Manual meet builder
No results sheet to paste? Build a meet row by row, picking athlete, event, mark, place, and division, right in the Front Office.
Edit any result inline
Fix a mistyped mark, change an event, or correct a place on a single result without re-importing the meet.
The Meet Log
A running list of every meet you've imported, newest first, with athlete and result counts at a glance.
Re-import without duplicates
Re-paste a meet to add late results and Tracklife replaces the old rows instead of doubling them up.
Automatic venue & weather
Imported meets are geocoded and matched with historical weather, so each mark carries the conditions it was set in.
Batch-import a season of meets
Upload many meet CSVs at once to backfill a whole season in one pass.
Announce new PRs by push
Send a push notification to families, or the whole club, the moment an athlete sets a personal record at a live meet.
Progress, charts & records
8 features
The season your athlete actually had.
Every mark becomes a trajectory. Athletes and families see progress in plain language; coaches see it across the whole roster.
Watch: The Progress Almanac
Per-event progression charts
Every event an athlete contests plots as a clean line over the season, point by point, meet by meet.
The Record Book
An athlete's personal record book: best mark in every event, with the full history behind each one.
Strict personal-record counting
A "Personal Records" tally that only counts marks that genuinely beat a prior best. Debut marks and ties don't inflate the number.
All-events overlay
See every event on one chart as percent-improvement from the season opener, so you can instantly spot which events are climbing.
Multi-year view
Pull several seasons of progressions together to show year-over-year growth, not just this spring.
The Travel Map
A map of everywhere an athlete has competed this season: the geography of their year.
The Award Shelf
Podium finishes and standout results collected in one place, like a trophy case for the season.
Conditions on every mark
Each result can show the venue and the weather it was run in: useful context for a windy 100m or a cold morning throw.
Leaderboards & awards
5 features
Winner's Circle: your club's live rankings.
Club-wide leaderboards that update with every import, split by season, and frozen forever once a season ends.
Watch: The Winner's Circle
Live event leaderboards
Top marks across every event, updated automatically as you import meets.
Season splits
View rankings by Full Year, Indoor, or Outdoor, with the right one auto-selected for where you are in the season.
The Hall of Fame
Completed seasons are frozen into a permanent record of past winners: bragging rights that don't get overwritten next year.
Freeze a season
Lock a finished season into the Hall of Fame with one click when it's official.
Jump to any athlete
Tap a name on the leaderboard to open that athlete's full profile and progression.
Coach's Corner
10 features
The practice-side toolkit coaches actually open.
Attendance, notes, benchmark testing, leaderboards, and squad tools, built for fast entry on the track, on a phone, with gloves on.
Watch: Coach's Corner
Daily attendance
Tap athletes present or absent for any practice day, with a running present-count and a roster sorted the way you read it.
Per-athlete notes (the Clipboard)
Keep private coaching notes on each athlete (what to work on, how they looked), timestamped and always at hand.
General practice notes
Jot down team-wide notes for the day and review them later across any date range.
Benchmark testing
Log practice tests (30m fly, broad jump, throws, the mile, and more) and store every entry with each athlete's best and full history.
Testing trends
Watch each benchmark climb over the season on its own chart, side by side with the rest of the team.
Team testing leaderboards
One ranked board per test, so you can see at a glance who's fastest off the line or longest in the throws.
The Squad Matrix
A grid of athletes against events showing who's been tested in what, and who still needs to be.
Today's testing nags
A gentle reminder of which present athletes still haven't been tested for an event today, so nobody slips through.
Configurable events
Choose which events show up in Testing and Stopwatch so the toolkit matches the events your club actually runs.
Training zones (PaceWheel)
Per-athlete pace targets across training zones, derived automatically from race data or set by hand: pacing math without the spreadsheet.
The Film Room · video coaching
4 features
See the technique, not just the result.
A staff video workspace built for breaking down technique. Sync two camera angles on one clock, draw on the frame that matters, and send it straight to the athlete's locker.
Watch: Mark up a clip Compare two angles Race a ghost
Review film in the Film Room
A dedicated video workspace for staff: pull up any clip and scrub through it frame by frame to break down an athlete's technique, without leaving the app.
Compare two angles in sync
Film one rep from two phones and TrackLife lines them up on the sound, then you scrub both angles on a single clock.
Mark up a clip and send it
Slow it down past what streaming normally allows, draw on the frame that matters, and it lands straight in the athlete's locker.
Race a ghost
Film the same drill twice from one spot and watch today's attempt race a translucent replay of the earlier one.
Stopwatch & relay timing
6 features
Time the whole squad from your phone.
A multi-athlete stopwatch and relay timer that turns a practice rep into stored, charted data the moment you hit stop.
Watch: The stopwatch
Group stopwatch
Time a whole heat at once (the mile, a 300m, a hurdle rep) with per-athlete splits and a clean finish line.
Relay timing
Run 4×100, 4×200, 4×400, and 4×800 relays with individual leg times, cumulative tracking, and a team total.
Pace-target zones
Set a target training zone for a session so you can see live who's on pace and who's drifting.
Times become test records
When a session finishes, every athlete's time is automatically saved as a benchmark. No re-entry, and it flows straight into their trends.
Resilient live sync
Timing holds up on a flaky field connection: the watch keeps your splits and reconciles them safely, so a dropped signal never loses a rep.
Session history & notes
Every timed session is saved with notes, so you can revisit how a workout actually went.
The Schedule
7 features
Meets, practices, and team events, all in one place.
Connect your club calendar once and everyone sees the same up-to-date schedule, with sign-ups built right in.
Watch: The Schedule Calendar setup
Google Calendar sync
Connect your existing club calendar by its private link. Tracklife keeps the in-app schedule in sync, with times shown correctly in your club's time zone.
Upcoming events feed
Athletes and families see the next meet, the next practice, and everything coming up, searchable and filterable by type.
Event details & coach notes
Tap any event for the date, time, location, and a coach's note: logistics, what to bring, scouting info.
Meet visibility controls
Mark a meet whole-roster, invite-only, or staff-only, so athletes only see the events that apply to them.
Meet event sign-ups
Post a sign-up on a meet (which events to run, with a deadline) and let athletes claim their entries.
Athlete sign-up responses
Athletes and parents pick which events they're attending, with a live countdown to the deadline.
Sign-up tallies & confirmations
See exactly who's in for what, confirm each athlete's entries, and finalize the lineup when it's set.
Club Documents
2 features
Every flyer, handbook, and form, in one place.
A shared library for the paperwork every club has: flyers, handbooks, and forms your coaches have shared, organized so families can actually find what they need.
Watch: Club Documents
Find club documents
Find and open club flyers, handbooks, and forms your coaches have shared.
Manage club documents
Create folders, control who can see them, and upload flyers, forms, and files for the team.
Team communication · The Huddle, My Locker & Messages
13 features
Reach the whole team, and know they saw it.
Coaches send notes, announcements, and quick polls from The Huddle; athletes and families receive them in My Locker. Every message carries read receipts, and parents can message staff privately or join a team channel too.
Watch: Coach, athlete & parent Meet-day channels Private messages
Announcements & notes
Send a message to the whole team or a private note to one athlete, with an optional "please acknowledge" so you know it landed.
Read & acknowledge receipts
See per-athlete who's seen each message and who's tapped "Got it", with the unengaged surfaced first.
My Locker feed
Each athlete gets a personal feed of their notes and team announcements, clearly marked "For you" or "Team."
Parent multi-child switcher
Parents with more than one athlete switch between each child's locker with a tap.
Team polls
Ask the squad a quick question (bus departure, jersey color, who's racing) with live results.
Anonymous polling option
Run a poll where votes are truly anonymous by design, so athletes can answer honestly.
The Huddle dashboard
A staff-only command center for everything you've sent: active and archived, with engagement on each item.
Archive & triage
Archive handled messages individually or in bulk to keep the working list clean, and restore anything later.
Unread badge
An at-a-glance count of new notes and open polls across all of a family's athletes, so nothing gets missed.
Athlete Lockers (staff view)
Coaches can open any athlete's locker to see exactly what that athlete has received.
Private parent-to-staff messages
Message the staff privately as a parent, with the conversation kept just between your family and the club.
Shared staff inbox
Parent messages land in one shared inbox inside The Huddle, so any coach can pick up the thread.
Team channels
Group chats for parents and staff, built for meet logistics, team snack, and everything in between. Athletes take part in neither the private messages nor the channels.
Press Box · AI assistant
6 features
Ask your data anything, in plain English.
An AI assistant that answers questions about your club's athletes, marks, and meets, grounded in your real data and scoped to who's allowed to see what.
Watch: The Press Box
Natural-language Q&A
"Who's improved most in the 800m this season?" "What's Maya's PR progression?" Ask the way you'd ask a fellow coach.
Grounded in your numbers
Answers come from your club's actual marks and meets. The assistant looks up exact figures rather than guessing.
Scoped to who's asking
Coaches can ask across the whole club; an athlete or parent only ever gets answers about their own athletes.
USATF rules answers
Ask about divisions, implement weights, and hurdle heights and get answers from an official reference, not guesswork.
Suggested questions
First-time users get tappable example questions to see what Press Box can do.
Read answers aloud
Tap to hear a Press Box answer spoken back, handy on the move or at a meet.
Season Almanac
4 features
Your whole season, told as a story.
A club-wide season report (the numbers that matter, the standout meets, and an AI-written recap), ready for a board meeting or a recruiting pitch.
Watch: The Almanac
Club KPIs at a glance
Athlete counts, meets contested, total PRs, and per-event improvement, summarized for the season.
AI season recap
A short, readable narrative of how the season went, written automatically from your data and refreshed as it changes.
Per-meet highlights
The standout performances from each notable meet, called out by name.
Season timeline widgets
Team-best trends per event, PRs by meet, and a PR heatmap that shows when the club peaked.
The Grandstand · photos, video & the Timeline
21 features
The team's season, in pictures and now in video.
A shared, moderated photo gallery so the whole club can relive meet days, plus a built-in video channel: coaches record short technique clips and send them straight to the right athletes, and the whole club can post meet-day video to the wall, all with staff in control of what's shared. It's also home to the Team Timeline for everyday posts, and live video when a coach chooses to broadcast.
Watch: The Team Timeline Live streaming
Photos
Shared photo albums
Browse the season's photos organized into albums, each with a cover and an approved-photo count.
Create albums
Staff spin up a new album for a meet or trip in seconds.
Full-screen lightbox
Open any photo full-screen with its caption, who posted it, and who's tagged.
Athlete & staff tagging
Tag the athletes and coaches in a photo so it surfaces with the right people.
Staff moderation queue
Every photo passes through an approve / reject / delete review, with an optional reason shared back to whoever posted it.
Request a removal
Anyone can flag a photo for staff to take down, with a reason: a privacy-first safety valve.
Storage quota meter
Staff see how much gallery storage the club is using right in the review screen.
Team Timeline & live video
Post and react on the Team Timeline
Share updates and photos, and cheer each other on in the team feed.
Editing a post is author-only
Only the person who wrote a post can edit it, even if that person is a coach.
Approve posts from families
Posts from parents and athletes wait for a coach before the rest of the club sees them.
Go live to your team
Broadcast live video from your phone so the whole club can watch in the moment. Who can go live is a club setting the owner chooses; watching is open to everyone.
Video quality, built to handle it
Smooth playback, anywhere
Video plays right in the app with adaptive quality, so it stays smooth on meet-day cell service and crisp on home Wi-Fi. Scrub, pause, and replay the key moment. No downloads, no separate app.
Near-limitless video
Upload in full quality without sweating a storage cap. Tracklife streams video on professional infrastructure that bills by the minute, not the megabyte, so a crisp 1080p form breakdown costs no more than a grainy one, and your club isn't forced to downscale or delete to stay under a quota.
Full-quality, no downscaling
Most apps quietly squeeze your footage to protect their storage. Tracklife doesn't. Post in high resolution and the slow-motion detail that makes video worth recording survives the upload.
Coaching video, straight to the athlete
Video as a coaching tool
Record a short technique clip (a start, a handoff, a high-jump approach), tag the athletes it's for, and send it. It lands in their feed and their parents', not on the public wall. Coaching that used to live on your camera roll now reaches the athlete who needs it.
Clips from coach, in My Locker
Every teaching video a coach sends an athlete collects in their own "Clips from coach" section: a private, personal film room they can rewatch any time.
Only your athletes see their clips
Teaching videos are private by design: every clip is locked and only opens for the tagged athlete, their parents, and staff. No shareable public links, ever.
Instant delivery, no waiting
Coach uploads post immediately, with no approval queue for your own teaching clips, so the athlete gets the feedback while it still matters.
Video minutes, in plain view
A simple per-club counter shows how much video you've banked, so usage stays visible as your film room grows.
Community video, on the wall
Post video to the wall
Got a great finish-line clip? Anyone can post a public meet-day video to the community gallery, right alongside the photos: same albums, same captions.
Same moderation, now for video
Public video runs through the exact approve / reject / remove review as photos, so staff stay in control. Reject a clip and it's deleted from storage too, so nothing lingers.
Your Club Online
1 feature
Your website, with live athlete data built in.
Put your club's real numbers on the website you already have: a two-line snippet embeds living athlete charts that stay current on their own.
Watch: Club website widgets
Live widgets on your club's website
Embed living athlete charts in the website your club already has: a two-line snippet that stays current on its own.
The companion mobile app
9 features
The whole program, in your pocket.
A companion app for athletes, parents, and coaches, plus the full site in any browser, so nobody has to install anything to see their athlete. The iPhone and iPad app is on the App Store, and Android is on Google Play. Sign in once and your role decides what you see.
One-tap sign-in
Sign in with Google or Apple; if you're linked to more than one club, pick which one.
Role-aware home screen
A clean board of cards tuned to who you are: athletes and families get their lockers and records, coaches get the full toolkit.
Push notifications
Get a push the moment a coach sends a note, and tap it to jump straight to that message in My Locker.
My Locker on mobile
Read and acknowledge notes, switch between children, and clear the badge, all from your phone.
Schedule & sign-ups on mobile
See the next meet and practice, search the schedule, and respond to event sign-ups with a live deadline countdown.
Records & rankings on mobile
Search athletes, browse the Almanac and Record Book with inline charts, and explore Winner's Circle and the Hall of Fame.
Press Box on mobile
Ask questions about your club's data on the go, with the same scoping and suggested questions as the web.
Coach's Corner on mobile
Take attendance and keep practice and per-athlete notes from the track, then run The Huddle and moderate the Grandstand from your phone.
Built-in club theming
The app picks up your club's brand colors automatically, with light and dark mode following the phone.
English and Español
7 features
Real Spanish, not a translated menu.
The club picks nothing: each person reads Tracklife in their own language, and it follows them across the web app, the phone app, the help, and the videos.
Watch: Every walkthrough, in Spanish too
The whole app, in both languages
Every screen of the web app and the phone app is translated, not just the menus. The web catalogs alone run 2,805 English strings and 2,526 Spanish.
Each person picks their own
Language is set per person, not per club, so a Spanish-speaking parent and an English-speaking coach can use the same club at the same time.
Switch between English and Español
Change the app's language for yourself at any time, from the account menu or the sign-in page.
Every help article, translated
All 44 in-app help articles exist in full Spanish, written by hand, not machine-translated.
Video walkthroughs re-recorded in Spanish
21 of the 22 video guides were re-recorded with a real Spanish voice, not English audio with subtitles pasted on top. Press play and hear the walkthrough in the language you actually speak.
Emails and invites arrive translated
Invitation emails go out in the recipient's language, so a new parent's first email from your club already reads right.
Notices and errors follow the reader
Automatic announcements and error messages render per viewer, so two people looking at the same club event each see it in their own language.
Roles, privacy & branding
11 features
Built for real teams, and for kids' data.
Multi-coach access, granular roles, your own branding, and a privacy posture built around minors from the ground up.
Watch: A data deletion
Multi-coach access & roles
Owner, coach, athlete, and parent roles each see exactly what they should: staff manage, families view their own.
Invite by email
Owners invite coaches, athletes, and parents by email with a one-time accept link, and link parents to their kids.
Sign in with Google or Apple
Members sign in with the accounts they already have, or with email and password where you prefer.
User management
Promote, demote, disable, or remove users, with a safeguard that you can never lock the last owner out.
Row-scoped family access
Athletes and parents only ever see their own athletes' data, across charts, lockers, polls, and the AI.
Parental consent & withdrawal
A COPPA-conscious consent flow lets parents grant consent for a child, and later withdraw it, with deletion honored on request.
Roster attestation
A periodic prompt to re-affirm your active roster keeps retained data current and compliant.
Your branding on every page
Your club's colors carry across the family-facing pages and the mobile app: a recruiting and retention edge in the same motion.
In-app feedback
Anyone can send feedback from inside the app; club issues route to the owner, product ideas route to us.
Your own private space
Every club runs on its own isolated data: your roster, marks, and messages are never mixed with another club's.
In-app Help and Guides
44 help articles with 22 video walkthroughs, built right into the app and filtered so you only see what applies to your role.
Want all of this for your club this season?
Free for clubs through the 2026 outdoor season. We want feedback, not money. Yet.