Privacy Policy

TrackLife ("TrackLife", "we", "us", or "our") provides a team-management application for track & field clubs and teams, available on the web and as an iOS app. This policy explains what information we collect, how we use it, who we share it with, and your choices.

Who controls the data

TrackLife is used by clubs and teams ("Clubs"). A Club decides what information to enter about its athletes and members. For that information, the Club is the controller and TrackLife acts as a service provider (processor) that handles the data on the Club's behalf and under its instructions. For account and billing information you give us directly, TrackLife is the controller.

Information we collect

• Athlete information entered by a Club: name, birth year, team/affiliation, performance marks and results, and photos. Athletes may be minors — see "Children's privacy" below.
• Account information: email address and role (e.g., owner, coach, parent, athlete).
• Content you create: messages, AI chat content (e.g., "Press Box"), and generated athlete bios.
• Club location: a club's home location (for schedule and weather features).
• Technical/usage data: basic device and app information needed to operate and secure the service (e.g., log data and crash diagnostics).

We do not request precise background location, contacts, or advertising identifiers.

How we use information

• To provide and operate the app (rosters, schedules, testing/results, photos, messaging).
• To generate optional features you request, such as athlete bios and AI assistant responses.
• To send service-related communications (e.g., notifications and account emails).
• To secure, troubleshoot, and improve the service.

We do not sell your data, and we do not use Club data to train third-party AI models.

Who we share information with (sub-processors)

We use a limited set of trusted service providers to run TrackLife. They process data only to provide their service to us:

We may also disclose information if required by law or to protect the rights and safety of users and the public.

Children's privacy (COPPA)

TrackLife is designed for use by Clubs that may manage minors' information. A Club must obtain verifiable parental consent before entering any minor's information into TrackLife. TrackLife provides tooling to support the Club's consent process and acts as a service provider to the Club. We do not knowingly collect personal information directly from children without the Club's parental-consent process.

Parents and guardians may review, correct, or request deletion of their child's information by contacting their Club, or by emailing privacy@tracklife.run and we will route the request to the appropriate Club. For school-affiliated Clubs, we handle student information consistent with a "school official" / processor role under FERPA, acting under the school's direction.

Data retention and deletion

We retain Club data while the Club's account is active. If a Club cancels, we provide a 30-day window to export data, after which the data is deleted. Consent withdrawals and deletion requests are honored promptly.

Your choices and rights

• Access, correction, deletion: contact your Club or privacy@tracklife.run.
• Notifications: control push notifications in your device settings.
• Sign-in: use email, Apple, or Google sign-in.

Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act (CCPA/CPRA). To exercise them, email privacy@tracklife.run.

Security

We use industry-standard measures to protect information in transit and at rest. No method of transmission or storage is 100% secure, but we work to protect your data and to notify affected users and Clubs of material incidents as required by law.

Changes to this policy

We may update this interim policy as the beta evolves and will revise the "Effective date" above. Material changes will be communicated to Club account owners.

Contact

TrackLife is a product of Fogtown Labs LLC. For privacy questions and data requests: privacy@tracklife.run